UltraMarathon Cycling Association, Inc.
The 2010 Election of Directors

Elections Committee
The President, with the concurrence of the Board, will appoint an Elections Committee to implement and oversee elections rules and process. The Committee will include three Board members, three non-Board members and the Managing Director as voting members and the Elections Commissioner as a non-voting ex officio member. Members of the committee should be diverse with respect to age, gender, race, geographical location and type of participation in ultracycling.

The committee membership will be announced on ultracycling.com and in UltraCycling magazine.

Nominating Process
The Elections Committee will have the responsibility of nominating candidates for the Board who are capable of providing strategic leadership for the UMCA and stewardship for our increasing assets.

Any UMCA member in good standing who meets the minimal criteria may apply to be a candidate for the Board. The criteria are:

1. UMCA member for at least three years so that the individual is familiar with the UMCA and the issues we face.
2. History of substantial volunteer service in the UMCA or another cycling-related not-for-profit, indicating that the member will be an active Board member.
3. Familiarity with the issues of management and governance (legal issues, board operations, etc.), preferably through service as an officer/director/trustee of a corporation. Similar experience with a not-for-profit is a plus. This indicates that the member understands governance and the role of the Board.

To apply a member must send the written application by postal mail. We encourage candidates to also send an electronic copy to expedite the committee's work. At a minimum the application must:

1. Include the full name, postal address, and date of birth of the member
2. Describe how the member meets the three criteria (above).
3. Explain why the member is interested in serving on the Board.

Prospective candidates are encouraged to include more information, not to exceed 500 words.

Applications must be sent to the Elections Chair:
      Rick Hays
     17 Impala Trail
      Ashville, NC 28806

Interested members are encouraged to apply early and applications must be postmarked by May 8, 2010.

Each prospective nominee will be sent an information packet including:

1. The schedule, process and rules for the election.
2. The UMCA Board's Code of Conduct, which each nominee must sign.

The Elections Committee will select a group of nominees who:

1. are diverse with respect to age, gender, race, geographical location and type of participation in ultracycling. (i.e., active racers, Year-Rounder participants, crew, officials and general fans of the sport.), and
2. have the experience to provide strategic leadership to the UMCA, and
3. demonstrate commitment to working for the good of the UMCA.

To provide the UMCA membership with a choice, the committee will select more candidates than available Directorships if there are more qualified applicants than available Directorships.

The committee will encourage members not selected to serve on a UMCA committee, volunteer in a program, etc. to apply again next year.

If a UMCA member:

1. has submitted an application to the Elections Committee, meets the minimum criteria (above) and is not selected by the Elections Committee, and
2. demonstrates grass roots support by submitting a written petition or petitions (or letters) with the signatures of 30 members of the UMCA. E-mail petitions are not acceptable.
3. then the member's name will be placed on the ballot and the candidate will receive the same support from the UMCA as the candidates nominated by the Elections committee.

The petition(s) and candidate's statements must be submitted by May 15, 2010 (by postmark).

Provide Information to Membership
The UMCA will help candidates to provide information to the membership. Two methods are described below. The Elections Committee may also use other means to inform the members. Each candidate will have equal access to the methods of communication.

1. Publishing a brief candidate's statement with the ballot. Each candidate must provide:
   • full name
   • age
   • town, state and country of residence
   • any significant relationship(s) with current Board members or other candidates for election.
2. Publishing a lengthy candidate's statement on ultracycling.com including (if the candidate wishes) an e-mail link and phone number to talk with the candidate.

The UMCA will encourage each candidate to identify the significant issues the UMCA will be addressing in the next several years; however, the candidate chooses what to include in the statement with the ballot and/or the statement on the website.

Each candidate's official statements must be sent as a printed document via regular mail. We encourage candidates to also send electronic copy.

The statement with the ballot and the statement on the website will be published verbatim unless a candidate accepts the Elections Chair's offer of help with copy-editing. Copy-editing includes correcting spelling, punctuation, grammar, etc. but does not include any changes in content. If a candidate requests copy-editing assistance the candidate must approve the final version to be published.

Both of the candidate's statements must be sent to the Elections Chair by May 8, 2010 (by postmark).

Proscribed Campaign Activities
During the election period the following actions are not permitted. The election period is defined as the period from deadline for electoral petitions (May 15, 2010) through the deadline for returning ballots (July 30, 2010).

1. One member publicly endorsing another member.
2. Any mass distribution of election-related materials to members via any media, for example regular mail, e-mail or fax.
3. Distributing election-related materials at a cycling event.
4. An election-related phone campaign.
5. Publishing any article, column or editorial in UltraCycling or on the ultracycling.com that includes specific mention of one or more candidates. Publishing the listings of program and race results is permitted.
6. Publishing any election-related advertisement in UltraCycling during the election period.
7. Publishing any advertisement by a candidate (e.g., for an event) in UltraCycling during the election period.

No UMCA member shall have access to the UMCA's membership records during the election period.

The Elections Committee may also determine that other actions are not permitted. If so, the committee will inform the membership.

Distribution of Ballots
The ballot and candidates short statements will be posted on the website on July 30, 2010.

Return of Ballots
Returned ballots must be postmarked by May 15, 2010.

Voting by Electronic Ballot
Voting will be by electronic ballot administered by an independent third party. The ballot, candidates’ information and voting procedures will be posted on the website by June 26, 2010 and at the same time voting information will be mailed to the members. All votes must be cast by July 30, 2010.